2026-04-03 - LixCon 2026 weekly

Participants: raito (Lix/AFNix/DGNum), Kate (Lix), soyouzpanda (DGNum), sinavir (DGNum)
Topic: LixCon 2026 weekly 2/4 
 Agenda: 
 
 Calls for Proposals 
 Postcards 
 Website 
 Equipment rentals 
 Distinguishing staff from attendees 
 Network setup 
 Room planning 
 Accessibility 
 Conference start/end times 
 Final operational email to attendees 
 Physical code of conduct 
 
 Calls for Proposals (CfP) 
 
 @raito: CfP wrapping up, schedule almost ready, will integrate into website. 
 
 Postcards 
 
 Kate: designs ready, awaiting approval. 
 raito: aligned with Monday deadline. 
 Stickers for attendee names:
 
 soyouzpanda: can buy sticky papers and print names. 
 @sinavir: will handle small materials purchase. 
 
 
 
 Website 
 
 Kate: possible redesign to fit more into the Lix theme, low priority. 
 @raito: schedule to include Pretalx widget; DGNum reviewing/polish ongoing.
 
 Physical Code of Conduct is blocked on Lix team. 
 RSS feed pending on soyouzpanda. 
 Target website announcement around Monday. 
 
 
 
 Equipment rentals 
 Drinks 
 
 
 Number of Fritz Cola: @sinavir to confirm with @hexchen. 
 
 
 Deposit questions: 
 
 Kate: standard German bottle deposit applies; returning bottles reduces next purchase cost. 
 @sinavir: hexchen will collect bottles; can adjust order accounting. 
 @raito: money handling to be figured out later. 
 
 
 
 Fridges 
 
 Proposal by Mathieu; @sinavir to obtain a quote. 
 
 Payment terminals 
 
 AFNix: 3 terminals (2 @thubrecht, 1 @delroth). 
 DGNum: 2 terminals already ordered and obtained. 
 
 Largely enough. 
 Snacks 
 
 @sinavir: plan to buy usual student bar items; leftovers can be redistributed. 
 @raito: requests list of student bar items. 
 @soyouzpanda: list is here . 
 @raito: will create final list for snacks/coffee. 
 
 Seating and Tables 
 
 Discussion on this topic adjourned due to @sinavir leaving early. 
 
 C3VOC Equipment 
 
 @sinavir coordinating with @hexchen. 
 Remote speaker: pre-recorded session + live interactive Q&A. 
 @sinavir: confirm ENS parking max height for C3VOC van. 
 
 Distinguishing staff from attendees 
 
 soyouzpanda: staff badge holders need distinction; color-coded lanyards suggested. 
 Kate: suggest to procure lanyards with text to identify staff. 
 soyouzpanda: student association has 12 organizer armbands. 
 @raito: both lanyards and armbands to be used. 
 soyouzpanda: owns procurement of lanyards. 
 
 Network setup 
 
 @raito: school uplink not used due to IT human resource limits.
 
 Consequence: no IPv6. 
 Nonetheless: wired Internet, APs, private VLAN available. 
 
 
 @soyouzpanda: alternative solutions may exist (@sinavir). 
 Alternative: routers connecting via VPN; MTU adjustments likely. 
 Action items:
 
 Communicate limitations → @raito 
 Invite attendees to rely on LTE/5G → @raito 
 Prepare local Nix(OS) cache → @raito 
 Prepare B plan → @sinavir 
 
 
 
 Room planning 
 
 
 @sinavir: all fine according to previous communications. 
 
 
 Requirements (from prior meeting): 
 
 3 public rooms including quiet room 
 1 non-public room 
 
 
 
 Accessibility 
 
 
 Kate: per European accessibility act: 
 
 Audit all graphics (screen reader alternatives) 
 Provide paper documentation at 200% scale 
 Comply with subtitle/sign language requests 
 Publish a11y contact email and designate on-site contact 
 
 
 
 Action items: 
 
 @soyouzpanda: audit website with RGAA checker, publish a11y contact 
 @raito: check with @hexchen regarding captioning/sign language; announce the on-site contact at the intro talk 
 
 
 
 Conference start/end times 
 
 Friday 8:00 staff / 9:00 public check-in → 10:00 first talk → 18:00 public end → 20:00 staff 
 Saturday: 9:00 public check-in → 18:00 public end → 19:00 late (no entrance anymore) → 20:00 staff 
 Sunday: same as Saturday 
 
 Plan for teardown: grab volunteers, no formal plan needed. 
 Final operational email to attendees 
 Dependencies: website ready, conference schedule and start/end finalized 
 Checklist: 
 
 Conference start/end times 
 Travel info (public transport) 
 Schedule of talks 
 Lunch/dinner info 
 Encourage interest-based group formation 
 
 Physical code of conduct 
 
 @raito to coordinate with Kate; implement quickly. 
 
 Next agenda 
 
 Seating and tables (beanbags) 
 Snacks, coffee, and hacking snack plan 
 Equipment rentals update (quotes, purchases) 
 Accessibility updates 
 Final drinks order (Fritz Cola count, etc.)