2026-07-27 – Meeting notes meeting
- Date: 2026-07-27
- Present: Raito, horrors, rootile, piegames
- Topic: Processing our backlog of meeting notes, discussing a new way of making meeting notes
Processing meeting notes backlog
- Go from https://wiki.lix.systems/books/contributing/chapter/discussion-notes
- Meeting notes processed by piegames (needs rework):
- missing meeting notes:
- 6 May 2026: meeting notes to obtain
- 13 May 2026: skipped
- 19 May 2026: skipped
- 27 May 2026: skipped
- 3 June 2026: recorded
- 17 June 2026: recorded (notes as well for this)
- 24 June 2026: recorded (https://zulip.lix.systems/#narrow/channel/16-Governance/topic/Governance.20weekly/near/12079 + notes as well below)
- 6 July 2026: broken pad (used another pad)
- 13 July 2026
- 20 July 2026
- Obtaining the recordings of the meetings
- raito: I believe Qyriad has the recordings
- rootile: will ask Qyriad about the recordings, will transcribe once obtained
- Finding again the replacement pad on the 6th July 2026
- raito: I believe Lunaphied did the note taking that day, will ping them
- Structuring the meeting notes
- piegames: will take care
- Editing and summarizing the meeting notes
- raito: will take care
Action items & Decisions
- [piegames] Auto-sort meeting notes in the Wiki (requires moving into own book)
- [piegames] structuring the meeting notes
- [raito] editing and summarizing the meeting notes
- [rootile] ask Qyriad about the recordings and transcribe them
[raito] ask Lunaphied about the replacement pad for the day where the pad has broken and send the notes to piegames for structuringhorrors found it: https://pad.lix.systems/lix-governance-weekly-notbroken-maybe
New meeting notes policy
- Open questions
- What/Whom are we taking notes for?
- Capturing results and/or various discussion arguments
- raito proposal:
- capture the progress in the project on detailed positions and reasoning why we made decisions
- a communication tool including for people who are not following the project deeply
- piegames proposal:
- three segments: 1. agenda, 2. main discussion points, 3. action items and decisions
- raito: in favor of going with piegames's proposal and cccda's proposed protocol
- piegames: additionally, i offer we do quick post-processing of meeting notes, perhaps, take 10 minutes after meeting to do the post processing and publish
Action items & Decisions
- Adopt cccda's meeting notes structure for the future
- [piegames] write down a new wiki page "How to write notes for Lix meetings?"
- Adopt piegames's proposal for the meeting notes policy